By Dana P Skopal, PhD

Writing and editing can be difficult to define when producing a text in the workplace. Word-processing is a good tool for writing texts, but a writer needs to know how to revise and edit their written draft work before any final submission. As a writer, we need to write for our audience, but can we get it right the first time around?

Editing can involve refining and checking our written message. This checking process can be a minor / light edit or a major re-ordering of information. It is important that writers understand what the ‘editing’ process can entail.

A light edit may involve checking spelling and grammar (including punctuation). However, though your sentences may be better after a minor edit, you may also consider a major edit to confirm that your message is clear for your reader.

A major edit may involve:

• reorganising the text so your key points are accessible for the reader
• providing headings, summaries and other signposts (document design)
• eliminating wordiness (replacing complex words will simple ones)
• checking coherence
• changing the tone (or register)
• checking accuracy of references.

An effective writer can get their message across to the reader. Focus on the key points that you want your reader to understand and guide your reader to them. Think of editing more as revising the message with your reader in mind and not just checking spelling. Further, any revision should also check the accuracy of your sources or required referencing format.

We have found that doing a major edit results in more effective documents, so take time to revise and edit your work.